ITM Platform is specifically designed to support multi-project organizations: our client base ranges from small consultants to large corporations, such as Grupo Lala, the first manufacturer of dairy products in Mexico, or Spire Healthcare, the second largest private healthcare provider in the United Kingdom.
Why do they choose us? They say that among all the tools that allow both planning and executing projects and managing portfolios, it is not easy to find solutions that are useful for both project managers and PMO directors at the same time in the same environment.
So when someone asks us if we can help them get their Project Management Office up and running, the answer comes as natural as the smile you give an old friend. In this article we discuss the main reasons why ITM Platform is a great ally to support the activities of a PMO.
1. Capture your organization
Any organization can reflect the structure of their teams in a very short time. Whether it’s a functional organizational structure based on departments, a purely project-based structure, or a matrix-type intermediate structure, the first step for your organization to start managing your ITM Platform projects is to map which department, project or area of competence belongs to each member.
In fact, flexibility is achieved by combining two criteria:
- Organizational units, comparable to traditional departments
- Working groups, which allow cross-grouping. For example, you can create project teams that have a certain permanence character. These groups can also be used to bring experts together by competencies so that project and PMO managers can easily assign them to specialized tasks and groups.
Once you have reflected the departments and functional units, you can continue defining the details that will allow ITM Platform to control the costs and progress of your projects in real time:
- Hourly rates: How much do your team members charge per hour? How much do external consultants charge? What is the overhead of a workgroup compared to a technician? By specifying the fees for each type of expert, ITM Platform allows you to reflect the actual costs of your projects with the desired level of detail.
2. Capture your processes
ITM Platform allows you to capture any methodology you are using in your organization for project management. Although the software is intended to capture the components, processes and groups recommended in standards such as PMBOK or Prince2, especially when it comes to project integration management, it is not necessary to strictly follow these manuals to properly manage the projects. The focus of the tool is to provide a flexible technological service that allows the capture of all relevant information and capture the process flows that exist in each organization.
3. Connect to your teams
ITM Platform empowers all project teams, from the highest level director to the young talented new arrivals.
- Management: Those who are interested in seeing key metrics such as the degree of progress of the projects by each program, the level of risk exposure of the projects, or the composition of costs per manpower according to the provider can use the customizable scorecards and reports.
- PMO portfolio managers, program managers and PMO directors
The people that connect the company’s strategy to day-to-day project management are those that most directly benefit from the ITM Platform. Let us see some different aspects:
In situations with cross-cutting projects shared by experts and analysts from different functional areas or departments, it is common practice for one of the PMO director’s main attributions to be to avoid conflicts when using shared resources: professionals in high demand due to them being very qualified and are irreplaceable in their specialty. Conflicts for shared resources are the cause of delay in 42% of large cross-sectional projects.To avoid such conflicts, ITM Platform allows you to immediately identify over-allocation of all resources in the organization.
The ITM Platform methodological tools for defining business objectives and linking them to project execution scenarios are one of the aspects most valued by those who manage project programs.
Aggregated project data allows you to carry out a continuous evaluation of your portfolio with the required periodicity. From the moment that your entire project team is using the same tool to plan and execute projects to carry out portfolio tracking, you can say goodbye to tedious periodic portfolio evaluations that stretch over months. It will be sufficient to extract data from ITM Platform to discuss with your team.
The possibility of combining predictive projects with agile methodologies allows different relationships to coexist between customers the development of products and results within a single unified portfolio based on shared financial management and resources.To top it off, project managers benefit from a user experience optimized for the integration of projects from menus that are always visible and easy to navigate.
Analysts and team members
Team members with no planning and control responsibilities should only enter the progress data of their tasks on the ITM Platform. For this, they have different auxiliary interfaces that save time and increase their productivity:
- Mobile App on Android and MacOS. Report the time worked on a task. It is a fundamental support tool for those who are out and about or working remotely.
- The ITM Platform teambot. The integration of ITM Platform with Slack is designed to aid personal productivity, as it allows each team member to track the tasks in which they are involved and report progress with simple commands such as “/itmplatform list tasks”
- In addition, software development teams working with JIRA for issue management can connect these with their ITM Platform projects to manage their portfolio from their preferred environment.
4. Align project management and portfolio planning
Project management software can be divided into three broad sections: task managers and teams; project planners; and portfolio managers. Few tools can find the balance between these three areas. This is where ITM Platform stands out precisely because our obsession is to optimize the return of the projects from the first minute, with little to no barriers of entry.